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THE VIRTUAL TEAM TOOLKIT | 5 TOOLS TO YOUR VIRTUAL TEAM

Sep 17, 2021 | Team

Virtual teams are a thing of the future and we’re living in its early years.  They may not have been around long enough for everyone else to know they exist yet, but those that do will tell you there’s nothing like it: being a part writer/part salesperson all from home; getting more work done in less time than ever before as well as spending quality downtime with friends or loved ones without needing anyone else present at any given moment (you can even use video chat!); feeling confident because your writing better reflects who YOU really ARE rather than trying so hard just be someone. 

Virtual teams are a new way of working, and they can be difficult to get used to. But the benefits of virtual teamwork outweigh the drawbacks. Virtual teams help companies save money by cutting down on office space, equipment, and utilities. They also enable people from different parts of the world to work together in order to come up with creative solutions for problems that need solving. 

The key is finding ways to make sure that your team feels like they’re actually working together while staying productive and happy.

 

5 TOOLS THAT CAN HELP TO YOUR VIRTUAL TEAM

 

1. Team chat apps

When you’re working remotely, the best way to stay in touch with your team is by using an app that offers asynchronous messaging. You’ll be able to have a normal conversation and not feel too awkward when they don’t answer right away- after all, it’s only human nature!

The advantages of remote work include being able to communicate naturally without having set up any times for calls or meetings. This can help avoid uncomfortable situations where people are left waiting on hold while others engage them via email this still means there must always exist some sort form digital connection between teammates who need instant responses from each other.  here are our picks for the team chat apps:

  • Slack for a chat-powered workplace

  • Microsoft Teams for large organizations broken down into teams

  • Google Chat for Google Workspace (formerly G Suite) users

  • Discord for always-on voice chat

  • Mattermost for self-hosted team chat

2. Screen sharing software

Sometimes it’s easier to show than tell. With screen sharing, you can share your desktop and files with others—allowing them an inside view of what you’re doing virtually. here are our picks for the screen sharing software: 

  • Zoom for everyday screen sharing

  • Screenleap for quickly sharing your screen with anyone

  • Google Meet for Google ecosystem users

  • Demodesk for sales calls and presentations

 

3. To-do list apps

To-do list apps are essential to the virtual team. These days it’s not just about remote work, but also telecommuting and part-time jobs that require some accountability outside of your own head!.

The best thing I’ve found when using one is how productive they can be – whether you’re tracking what needs to be done in real life or managing tasks on top as soon as they become available., It makes sure every member knows where he stands so there isn’t any confusion over who should take responsibility if something goes wrong by accidentally double-booking himself. here are our picks for the To-do list apps:

  • Todoist for balancing power and simplicity

  • TickTick for embedded calendars and timers

  • Microsoft To Do for Microsoft power users (and Wunderlist refugees)

  • OmniFocus for specific organizational systems

  • Habitica for making doing things fun

  • Google Tasks for Google power users

  • Remember The Milk for keyboard shortcut lovers

  • Any.do for people who forget to use to-do apps

 

4. Video conferencing apps

In the virtual world of work, video calls are a must. You can feel like you’re in the same room with your teammates by seeing their expressions and gestures as well as hearing their voices or typing on keyboards placed side-by-side for face time conversations!. here are our picks for the video conferencing:

  • Zoom for reliable, large video calls

  • Google Meet for Google Workspace (formerly G Suite) users

  • GoToMeeting for professional features

  • join.me for a lightweight option

  • Webex for whiteboarding

 

5. Cloud storage

Cloud storage is a service that stores your files online. Some people use it to back up their computer or photos, but for most of us, cloud means storing data on someone else’s servers instead of keeping them locally in the house as well- protected by all those locks!. here are our picks for Cloud storage:

  • DropBox
  • iCloud
  • Google Drive
  • Microsoft One Drive
  • IDrive
  • Mega
  • Box
  • pCloud
  • Tresorit
  • Amazon Drive

Conclusion

Tools are only as good as the people who use them. The best way to find out if a tool is going to be useful in your work life is by testing it with a team of colleagues and seeing what they think. If you’re ready to take that step, we have some great tools for virtual teams just waiting for their time in the spotlight.

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